100+ Data Fields
Ownership, parcel, deed & lien details, valuations, tax info and more to refine any search.
Probate Leads
Probate Leads, Trust and Inheritance Property Records
Helping heirs sell inherited properties easier and faster
National provider of probate leads and succession property records, 160M+ nationwide property records. We identify newly inherited properties within about three weeks, the typical time heirs contact probate attorneys.
160M+Nationwide Property Records
600,000+Probate Case Filing Records
3 WeeksAvg time to identify probate
60% / 20%Trust Sales / Joint Tenancy
From the death certificate to the listing
Every inherited property follows the same sequence, and it starts at the death record, not at the courthouse. The only question is how early in it you make contact.
The owner passes away
There is no listing, no agent and no seller. Nobody is calling the family about the house because nothing public has happened yet.
The death is recorded
Within about a week the death record exists and we match it back to the parcel, so the property and the people who now stand to inherit it are identifiable long before any court gets involved.
Successors Data picks it up hereThe estate takes one of two paths
If the property sat in a trust, was jointly held with right of survivorship or carried a transfer-on-death deed, it passes straight to the survivor and no court is ever involved. Everything else has to go through the county.
Where probate is required, a case is filed
The petition becomes a public record at the county clerk, naming the estate and the person asking to administer it. This is the first time an estate that does need the court becomes visible to everyone.
Probate Leads picks it up hereThe court appoints a representative
An executor named in the will, or an administrator if there is no will, receives legal authority over the estate. From this point there is a specific person who can make a decision about the property.
The new deed is recorded
Ownership lands with the heirs or the surviving owner and the county has a new owner of record, often several of them, and often living in another state.
The carrying costs start to bite
Property taxes, insurance, maintenance and any remaining mortgage keep running. An inherited house that nobody lives in is a bill, not an asset.
It reaches the open market
By the time it is listed, it is a competitive transaction like any other and your margin is set by whoever bids hardest.
How long each stage takes varies widely by state and by estate, and most estates never reach step 4 at all because trusts, joint tenancy and transfer-on-death deeds settle outside the court. The order is what stays the same, and steps 2 and 4 are the two moments the record becomes available.
Why Choose ProbateLeads?
Nationwide Coverage
Uniform access to probate & recorder data across all 50 states, normalized for analysis.
Weekly Updates
Fresh notices of probate filings, estate records, and inheritance transfers every Tuesday.
Secure & Compliant
Hardened infrastructure, audited pipelines, and enterprise-grade SLAs and support.
Real Probate Tools & Mail Merge
Use built-in mail merge templates and reporting to contact heirs, representative attorneys, and trustees effectively.
Inheritance Distribution
Typical distribution of how inherited properties are sold, useful for targeting and campaign planning.
Key Benefits
- Identify heirs & personal representatives early (3-week window)
- High-quality nationwide coverage (160M+ records)
- Built-in templates and mail merge to reach heirs at scale
Helping heirs sell inherited real estate, fast
At LeadCruncher we specialize in Probate Leads and SuccessorsData, a focused dataset containing probate filings, trust and joint tenancy changes, and decedent records. Our data is designed for realtors and investors who want to connect with heirs and representatives when they are most likely to consider selling. We surface newly inherited properties generally within three weeks of the event, often the same period when heirs speak with probate attorneys.
Note: Not every inherited property goes through probate. Many sales happen via trust or survivorship transfers. Per our insights, approximately 60% of inheritance sales are trust-managed, and about 20% of sales are from joint tenancy transfers by surviving spouses.
Explore ProbateLeads Platform
See how ProbateLeads helps you discover probate opportunities, manage inheritance records, and connect with heirs.
FEATURED PODCAST
How Probate Leads Give Agents a First-Mover Advantage
Watch our founder Morry Eghbal on the InvestorFuel podcast explain how agents and investors use probate data to reach personal representatives before the competition.
How inherited property data gives agents a first-mover advantage
Why probate & successors leads convert better than cold outreach
Real strategies for contacting heirs and personal representatives
Probate Lead Generation
Connect With Heirs in the Critical 3-Week Window
Access 600,000+ probate case filings with heir contacts, attorney data, and property details. Reach motivated sellers when they need you most.
Starting at
$125/month
- 1,000 probate case records
- 200 new records added monthly
- Heir contacts & attorney data
- Free mail merge templates + CRM
Need all 3 data sources? Get the Bundle Package for $250/month, or the Annual Package for $2,200/year with double the records.
Direct Heir Access
Contact information for heirs and executors
Legal Intelligence
Attorney details and case filing information
Ready-to-Use
Pre-built mail merge templates included
Weekly Updates
New leads every Tuesday, sold properties removed
Related Tools
Supercharge Your Probate Lead Strategy
Combine Probate Leads with these tools to reach heirs faster and close more deals
Recommended
Skip Tracing
The representative and the heirs in one lookup, each contact labelled by relationship.
Successors Data
4M+ pre-probate records. Catch inherited properties before they reach probate court.
Assessors Data
160M+ property records to cross-reference probate filings with property values.
Frequently asked questions
What are probate leads and why do real estate investors use them?
Probate leads are records from court filings, decedent notices, and estate transfers that identify properties likely to be sold by heirs or personal representatives. Investors use them to find off-market properties where sellers are motivated to close quickly.
What types of inherited property records does LeadCruncher cover?
The dataset covers three legal pathways: Trust Sales (approximately 60%), Joint Tenancy transfers (approximately 20%), and Probate Court filings (approximately 20%). This ensures you reach motivated sellers regardless of how the property was transferred.
How quickly are new probate cases identified after filing?
LeadCruncher identifies newly inherited properties within approximately 3 weeks of the court filing, the same window when heirs typically consult attorneys and consider selling. This early access gives you a head start before properties are listed publicly.
What data fields are included in each probate record?
Each record includes 100+ fields covering heir contact information, personal representative details, attorney data, property ownership, parcel information, deed and lien history, assessed valuations, and tax records.
How many states and records does LeadCruncher cover?
LeadCruncher provides probate lead coverage across all 50 states with access to 600,000+ probate case filings and 160M+ property records for ownership verification. Data is normalized across states for consistent analysis.
How often is the probate data updated?
Probate filings, estate records, and inheritance transfers are updated daily. Sold properties are automatically scrubbed every week so your lists stay clean and current without manual effort.
Do all inherited properties go through probate court?
No. Many properties transfer through trusts or joint tenancy survivorship without entering probate. LeadCruncher captures all major transfer pathways so you never miss a motivated seller just because their property skipped the court process.
How can I contact heirs from probate leads?
Each record includes heir and personal representative contact data where available. You can enrich records further with pay-as-you-go skip tracing at $0.25 per record, which returns phones and emails for the representative and the heirs with the relationship labelled on each contact. Your first Probate Leads subscription also includes 100 free skip trace records. Built-in outreach tools including mail merge, CRM, and calling are included with every subscription.
Can I download a sample file before subscribing?
Yes. You can run a free search and download a sample CSV or Excel file to review the field names, record structure, and data quality before committing to a subscription.
Who are probate leads best suited for?
Probate leads are used by real estate investors, wholesalers, agents, and brokers who want early access to off-market inherited properties. They are especially valuable for professionals focused on motivated seller outreach and estate property acquisitions.
Ready to find probate opportunities in your market?
Start your subscription or schedule a demo. Get access to high-quality successors & probate leads today.
